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Afaq Technology
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Space Distribution System

A platform for managing workspaces: an interactive floor plan that allocates offices to employees and shows their status live, and smart meeting-room booking synced with Outlook.

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System capabilities

From the floor plan to the meeting room: every space in your organization managed and visible.

  • Interactive floor plans

    Draw offices directly on the floor plan and see their status by color: free, occupied, reserved or under maintenance.

  • Staff allocation and moves

    Assign employees to offices and move them between floors in a click, with bulk import from Excel.

  • Smart room booking

    Enter the headcount, time and equipment you need, and the system recommends the best available room.

  • Outlook sync

    Two-way sync with Outlook and Exchange: an invite sent to a room's mailbox becomes a booking awaiting approval.

  • Recurring bookings and approvals

    Single or recurring bookings daily, weekly or monthly, with approvers per room, working hours and holidays.

  • Occupancy reports

    Occupancy rates and usage hours for every room and office, filtered by floor and department.

From the first session to full rollout

We stay with you at every stage until the system runs confidently across your organization.

  1. 1

    Needs analysis

    We learn how you work and define the requirements and integrations you need.

  2. 2

    Setup & configuration

    We prepare the system and tailor permissions and settings to your organization.

  3. 3

    Training & launch

    We train your team and support you through the first weeks of operation.

  4. 4

    Ongoing support

    A support team that follows up and evolves the system as your needs grow.

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